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M.I.C.E

VIETNAM MEETINGS – INCENTIVES – CONFERENCES – EVENTS
(M.I.C.E)

FAR EAST VACATION’S SERVICES
Far East Vacation has fostered good relationships with both the public and private sectors. And we are able to manage a wide range of corporate or group events.

Among our clients are ambassadors, Canada High school teachers, Vancouver schools, MB Bank, PVFI, Gold Sun Media Group.. Most of them are very happy and enjoyable to provide referrals upon request. Our dedicated and professional and multi-lingual team ensures that you receive only the best, from the time you arrive until the time you leave. You, the organizers, can have peace of mind.

Below is a comprehensive list of the services currently available. In order to help us provide the highest level of service, please contact us and we will get back to you within 12 hours.

I.    MINIMAL CONSULTATION
This type of consultation is ideal for clients who wish to plan most of the event themselves. In these cases, we get the ball rolling, recommending various on-site resources and pointing the client in the right direction regarding local contacts, sites and budget. Also, we may facilitate potential business ventures by organizing preliminary meetings and establishing contacts between parties.

II.    JOINT PLANNING
By choosing this option, the customers lets Far East Vacation organize the event from begin to finish, allowing us to use our creativity and planning skills. However, customer can input his/her own ideas at any time. This form of partnership is designed for clients who lack the time to thoroughly plan the event themselves, but who still wish to contribute something to the organizational and creative process that goes into creating the perfect event.

III.    COMPLETE EVENT MANAGEMENT
By choosing this option, the customer entrusts Far East Vacation with creating the entire event, from conception to the actual running of the event itself. This comprehensive consultation package involves a completely planned and organized event with the additional bonus of having Far East Vacation on-site throughout, providing the benefit of local knowledge. For many customers, this is the best and most convenient option of the three, as it provides less stress and more security, with the client knowing that we are taking care of every aspect of the event.

IV.    RANGE OF EVENTS POSSBILE
•    Seminars
•    Conferences
•    Grand openings
•    Award ceremonies
•    Receptions
•    Meetings | Board meetings
•    Product release celebrations
•    Vacation celebrations
•    Welcoming official government delegations
•    International congresses
•    Retirement parties
•    Company picnics and other informal corporate gatherings
•    Relationship dinners
•    Corporate meetings with special off-site activities: trekking, riding, golfing…
•    Shows with speakers, films, presentations, demonstrations, products…
•    Spouse programs to interesting venues such as a cruise on Halong Bay, visits to museums and handicraft villages, national parks, and comprehensive city tours
•    Reunions at resort areas with all kinds of fun activities, including arranging lodging, meals, golf tournaments, parties…
•    Performing arts evening to include dinner with concert/music
•    Mountain Retreats (Sapa, Mai Chau,…)
•    Vacations to Vietnam’s major venues: city tours, sport activities (kayaking, golfing etc.)

FAR EAST VACATION’S GOAL
Far East Vacation’s goal is to create, organize and implement corporate hospitality events throughout Vietnam. With our close association with many Vietnamese entities, we make things easier for you. We aim to continually exceed our customers’ expectations while offering them the best in terms of quality of service and value.

We believe that because we are a relatively small company, yet with close associations with both the public and private sector, we are able to be very flexible when it comes to creating and arranging events.

FAR EAST VACATION’S ROLE
Far East Vacation’s role, depending on which particular product you choose, will consist of managing all elements of your program. We appreciate the difficulties of organizing corporate events, meetings, official airport receptions, transportation, hotel bookings, social programs, gift programs and presentations. We will facilitate an atmosphere with varied types of atmosphere for meetings, discussions and relationship-building.

We also retain and manage all contractors such as hotels, caterers, venues, lighting experts, etc. We understand the complexities of organizing a corporate event, which is exactly why we have designed a custom program to enhance the capabilities of the independent or individual meeting planner.

WHAT FAR EAST VACATION PROVIDES

Pre-event planning
•    Destination selection and information
•    Venue and accommodation recommendations
•    Site surveys
•    Vendor negotiation
•    Speakers
•    Food and beverage selection
•    Delegate itineraries
•    Ground handling support selection
•    Transportation
•    Air transportation and ticketing
•    Charter flights
•    Visa arrangements
•    Equipment rental
•    Creative concepts such as theme events, gala dinners, team-building activities, decorations, spouse programs…
•    Development and production of promotional materials

On-site event support and management:
•    On-site management and set-up
•    VIP delegate treatment
•    “Meet & greet” services
•    On-site registration updates
•    Corporate aircraft logistics
•    Pre- and post-event tour arrangements
•    Ground support & transportation
•    Entertainment and staging production

Post-event administration:
•    Post-event evaluation
•    Budgeting reports and consolidation
•    Delegate surveys / feedback compilation
•    Post-event public relations / media promotion


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